Today I’ve been working through a stack of resumes from people seeking a senior job with a national non-profit organization.
Doing so has prompted me to jot down a list of pointers for job hunters.
Cover Letter - Yes, you need one. It gives you a chance to present yourself in the best light possible. A resume is a list of dates and activities. It’s by nature dull and dry. The cover letter is where you can sell yourself, or describe exactly how your background fits the needs of the employer.
My E-mail is my Cover Letter – No it’s not. The e-mail containing your resume is like the envelope that you would use to mail it. Would you scribble your cover letter on the outside of the envelope? Putting your cover letter text in the e-mail is exactly the same.
Printed e-mails look lousy and don’t present you in the best light. Take ten minutes and write a real cover letter and include it with your resume.
Extra special advice: an e-mail with no attached Word or PDF files, just links to pages on your web site, is NOT a good thing. No one will ever bother to follow the links. Especially after the e-mail has been printed.
Salutation – If the job posting lists a specific name, address your cover letter to that person. If it doesn’t include a name, go look on the employer’s website for a likely name, like the Chair of the Board of Directors. If that doesn’t work, address it to “Dear Search Committee.”
Do not address your cover letter to “Dear Person.”
Relevance – your resume needs to include work that is at least somewhat relevant to the job being advertised. Seriously. If it doesn’t, or if you can’t make a really convincing argument in your cover letter, you’re wasting everyone’s time.
Even better, give me a cover letter and resume that show that you have actually looked at our web site, know what we do, and that you’ve tweaked your materials to reflect that.
Don’t tell me about your history as: cashier, waiter, camp counsellor, dental assistant, massage therapist, forklift driver, hairdresser, or barrista. Believe it or not, everyone has some of those in their past, but they have nothing to do with the management position you’ve applied for.
(OK, in fact they DO have value, and I look for that kind of thing, but not in your resume. Drop it into conversation during the interview.)
Hint: if applying for a job with a small non-profit group, don’t bother telling us how you handled the IPO for a $100 million company. In fact, don’t tell us anything unless you’re making a large cash donation.
SPELL CHECK!!! SPELL CHECK!!! SPELL CHECK!!! - You’re asking us to give you tens of thousands of dollars. Isn’t that enough money that you can take fifteen minutes to proof read? Or have someone else do it if you can’t? Yes, grammar counts too.
Type size, font, margins – Look, as we age our eyes get weaker. Keep font sizes to 12 or 10 pt, no smaller. And use something common like Arial or Times New Roman. Don’t use Courier. No-one uses typewriters any more, and your letter and resume shouldn’t look like you did.
Funny as it may sound, make sure that you use the same font and size throughout your text. It looks odd when text suddenly gets bigger or smaller.
Black, make the text black. Really, do I need to say this??? OK, A little colour and a nicely designed header can be a good thing to make your package stand out, but the operative word is a little.
One inch margins, maybe 3/4 inch at the least. Have mercy and don’t try to squeeze more text in by using 1/4″ margins. Hell, some printers will even cut off the end of your sentences if you use margins that narrow.
How long? These days you’re sending your package by e-mail as a word or PDF document. If you really need an extra page to make your resume look right, just do it. I don’t want ten pages of resume, letter, and extra goodies, but I’d rather you gave me a little more information than not enough.
Added at 7:30 pm: Cute and Clever – Ok, if your resume is really strong a little bit of cute stuff and humour can work for you. But if you’re using cute to pad out a thin resume you’ll just annoy people.
Added March 13: Software: Don’t bother telling me that you know how to use Microsoft Word or Internet Explorer. It’s assumed that you can use common computer programs, just as it’s assumed that you can use a telephone. Now, if you can use Quark or Photoshop at a professional level, that’s worth noting.
If you’re applying to work at Burger King most of this won’t really matter. If you’re applying for a senior administrative position it all does.
Usually there are fifty other people lined up for any decent job, so detail counts.